Accounts Payable Clerk

Job Description

The Accounts Payable Clerk will generally support all A/P processing activities including invoice entry, cost control procedures, analysis, and reporting.   This position will also support the general accounting function and the Controller with special projects as needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

 ACCOUNTS PAYABLE AND COST CONTROL - 70%

  • Process all weekly invoices by established weekly deadline, verifying with vendors if needed, and entering each into multiple accounting software platforms.
  • Correct, re-route, and/or return any invoices that are duplicated, inaccurate, and/or for another department.
  • Compare invoices to budgets and/or expected costs and manage exceptions.
  • Initiate payment of all invoices each week.
  • File all invoices electronically and maintain that filing system.
  • Maintain the email accounts where invoices are submitted.

 GENERAL ACCOUNTING SUPPORT - 30%


  • Support accounting department and Controller with special projects, routine tasks, and analysis as required.
  • Assist Property Management and Maintenance functions in their reporting and analysis.
  • Generally, any assistance needed by Management or other team members as assigned, to accomplish our goals.


SKILLS REQUIRED

  • Excellent WORD, EXCEL, and general office admin skills.
  • Experience with QuickBooks and AppFolio are preferred.
  • Good written and verbal communication skills and ability to learn new software tools / programs.
  • Ability to work well as a team member and under pressure.
  • Friendly, positive, efficient personality.  Team player.

EXPERIENCE REQUIRED

  • At least 2 years of A/P and or general office accounting work, with references.
  • At least 2 years of college or equivalent.

 GENERAL WORK EXPECTATIONS AND REQUIREMENTS

Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.

  • Dependability - Takes responsibility for own actions; Keeps commitments; Completes tasks on time or notifies appropriate person with an alternate plan.
  • Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control;
  • Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions;
  • Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit;
  • Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
  • Diversity - Shows respect and sensitivity for cultural differences; Promotes a harassment-free environment.
  • Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
  • Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values;
  • Motivation - Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence;
  • Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives;
  • Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
  • Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employment with the Company is entered into voluntarily and both you and the Company are free to end the employment relationship at any time, for any or no reason, with or without cause or advance notice so long as there is no violation of applicable federal or state law.

The role and responsibilities set forth in this job description are not intended to create a contract, nor are they to be construed to constitute contractual obligations of any kind or a contract of employment between the Company and any of its employees.